This article applies to selling in: United Kingdom

Using Manage Inventory

Manage Inventory provides you with tools for searching, viewing and updating your product and inventory listing information. For an overview of inventory management on Amazon.co.uk, see Getting Started.

Common Inventory Management Tasks

Fulfilment by Amazon Tasks

To create a new product listing, see Add a Product Tool.

Note: The information you provide in your listing may differ from what you see on the Amazon website. When listings are provided by more than one seller, the information on the detail page may reflect contributions for various sources. Learn more

View Inventory

To view your inventory, go to the Inventory tab and select Manage Inventory.

To better help you distinguish your inventory at a glance, we display extra information in the Product Name field for some categories. These details are visible only in your seller account and generally will not be visible to customers.

The following categories have enhanced titles in the Product Name field:

  • Books
    • Additional fields: Binding type, publication date, and author name.
    • Example: To Kill a Mockingbird: 50th Anniversary Edition [Hardcover] [May 11, 2010] Harper Lee
  • Music
    • Additional fields: Format and artist name.
    • Example: Sing Me a Story [Audio CD] Heather Forest
  • Software
    • Additional fields: Format and operating system.
    • Example: Adobe Photoshop Lightroom 3 [CD-ROM] Mac OS X, Windows 7 / Vista / XP
  • Video and Video DVD
    • Additional fields: Format and release year.
    • Example: The Story of English, Programs 1-9 [VHS Tape] [1986]
  • Video Games
    • Additional field: Console type or operating system.
    • Example: Wii Hardware with Wii Sports Resort - Black [Nintendo Wii]

Setting Your Viewing Preferences

To customise your page view, click the Preferences button at the top of the Manage Inventory page (the button that looks like a gear wheel). You can personalize your page view in the following ways:

  • Low Price Comparison (See Match Low Price for more information about this feature.) You can also set your Low Price Comparison preferences directly from the Manage Inventory page by clicking the Low Price Settings link on the right-hand side of the table, above the column headers.
  • Show # results per page: Select how many results you want to see on each page in Manage Inventory.
  • Show delivery charges in price columns: Tick this box if you want the lowest delivery charges to be displayed in the Your Price and Low Price columns. When this is ticked, Match Low Price uses total price (item price + delivery) in the Low Price column for comparison. When the box is left unticked, matching is based on item price only.
  • Initially sort by: Select your default sort order from the drop-down menu.
  • Column Display: Select which columns to show or hide, or choose the system defaults. The values you select here are used together with search filters to customise the listing table's column display. Change your settings here.

Sorting

To sort your inventory, click any underlined column header. To filter your inventory, use the options under My Inventory, in the left-hand pane:

  • All My Inventory: All listings, regardless of status
  • Active: All open listings
  • Inactive: All listings that either are out of stock, are set to a listing status of "inactive", have a quantity of zero, are closed due to a pending order, are closed at your request, or are blocked by Amazon.

Searching

To find an item in your inventory, use the search field in the top left corner of the Manage Inventory page. You can search by product title, SKU, ASIN, or ISBN. Click the magnifying glass button to submit your search. You can also search your inventory by SKU, ASIN, or ISBN from the main search box at the top right of most pages in your seller account.

Click Advanced, to the right of the Search field, for more options. (Some options may be restricted for sellers with very large inventories.)

Copying a Listing

The "Copy Listing" feature allows you to create a new product detail page using information from an existing listing.

For example, you may have three versions of a gold and putting trainer set for children. Each version has a different theme and UPC/EAN, but otherwise shares manufacturer, primary product description, and target audience. You can create a product page for one version of the trainer set, and then use the "Copy Listing" feature to quickly create new pages for the other two.

 

Item 1

Item 2

Item 3

Title

Longridge Trainer Kids Golf Putting Set

Longridge Deluxe Junior Plastic Golf Set

Golf Set in Bag

Manufacturer

Longridge

Longridge

Longridge

Brand

Longridge

Longridge

Longridge

General Description

Junior Golf Trainer set

Junior Golf Trainer set

Junior Golf Trainer set

Audience

Children

Children

Children

Item Description

Comes packed with a ball-returning mat, 3 clubs, a tee, and 2 plastic golf balls

Hard wearing plastic golf set comprising an Iron, Driver and Putter

This golf set features a realistic carry bag with a handle. Set includes 3 golf clubs (a putter, driver and iron), 3 balls and 2 target holes.

Note: The Copy feature is not available to Individual sellers. See Individual and Pro Merchant Selling Plans for details.

To copy a listing, follow these steps:

  1. On the Manage Inventory page, locate the product that you would like to copy.
  2. Click the Actions link for the product you want to copy.
  3. Select Copy Listing.
    The template will be populated with the product attributes from the original listing, except for SKU, UPC, and EAN.
  4. Enter the unique SKU, UPC or EAN, and any other attributes specific to the listing you are creating.
  5. Click Save and finish.

Editing a Listing

In most cases, changes you make to product information appear on Amazon within 5 minutes. However, some updates can take up to 6 hours. Product descriptions longer than 500 characters are generally updated after 8 a.m. the following day. Images may take up to 24 hours to appear on a product's detail page on the website.

To edit details for an existing listing, follow these steps:

  1. In the left-hand pane, under My Inventory, select Active.
  2. Find the listing you want to edit, and click the Actions link next to the product you want to edit.
  3. Select Edit details.
  4. Click the tabs at the top of the page to provide images, edit the product description, and add or change other information.
  5. Click the Save and finish button at the bottom of the page.

To edit a listing's condition type, follow these steps:

  1. Find the listing you want to edit.
  2. Click the Actions link next to the product you want to edit.
  3. Select Add another condition.
  4. Add your new condition information.
  5. Click the Save and finish button at the bottom of the page.

To edit the price and quantity information for your listings, do the following:

  1. Under My Inventory in the left-hand pane, select Active.
  2. Enter your updates directly into the text boxes in the Your Price and Quantity columns.
  3. Click the Save button at the top of the page.
Note: When you create a listing for an existing ASIN that already has at least one other listing, you can match your listing's price to the current low price for that item. Learn more about Match Low Price.

Manage Pricing

The Manage Pricing view allows you to update prices on any active listings, either one by one or in batches. It includes columns most commonly used for making price updates, but you can change the columns you want to see by clicking "Preferences".

To update an item price:

  1. Locate the SKU you want to update on the Manage Pricing page.
  2. Click Match Low Price button on the far right. The item price in the “Lowest Price + Shipping” column will automatically update so that it matches the low price.
  3. Click Save to save your new price.


If you have listings that are deactivated because of potential pricing errors, then you can confirm and update your prices by clicking Price Alerts and entering maximum and minimum bands for each deactivated listing.

Setting Minimum and Maximum Price Limits

You can add minimum and maximum price columns to your Manage Pricing or Manage Inventory view. To set the limits follow the steps below:

  1. Click Preferences located at the upper right corner of the page.
  2. Check the options “Your Minimum Price” and/or “Your Maximum Price” and click Save Changes. These columns will now appear in the Manage Pricing view and you can enter values in any cell and click Save.

Setting Your Price

There are two columns on Manage Inventory that apply to pricing:

  • Your Price: The item price. "Shipping" is the lowest delivery charge available for the item, based on your shipping settings.
    • When you sort by this column, the shipping charge is not taken into account.
    • If your listing has an active sales event, the Your Price field will have a dark green border. If you mouse over the cell, a pop-up window will show your sale price.
    • The delivery charge is displayed in Your Price for active listings only.
  • Low Price: This is currently the item's lowest total price, including shipping, for items in the same condition. For more information, see Match Low Price.

For more information about pricing your products, see Pricing Your Item. See also Preferences earlier in this document.

Your shipping settings affect your display and Match Low Price in the following ways:

  • If you have configured your delivery options based on price bands, delivery charges will not be displayed and Match Low Price will be based on item price only.
  • If you have configured your preferences to not display the delivery charge, Match Low Price will be based on item price only.

Adding Images

You can provide one main image and up to eight additional image views for each listing. To learn about using product images in your listings, see Prepare Product Images.

To upload product images, follow these steps:

  1. In Manage Inventory, find the listing for which you want to add an image.
  2. Click the Actions link next to the product you want to edit.
  3. From the drop-down menu, select Manage product images.
    A pop-up window appears.
  4. In an image slot, click the Browse File button. (You can select an empty slot or replace an existing image.)
    A file upload window will open.
  5. Select an image to upload, and click Open.
    The image file name will appear in the lower left corner of the image slot.
  6. Click the Upload image(s) button to upload your selected images.

You can repeat steps 4 and 5 as many times as there are image slots before clicking Upload image(s) (step 6). Images may take up to 24 hours to appear on a product detail page on the website.

Closing a Listing

You may close a listing at any time up until the time it is purchased. There is no fee associated with closing a listing.

To close listings, follow these steps:

  1. On the Inventory tab, go to Manage Inventory.
  2. Under My Inventory (left pane), select Active.
    • For single listings, locate the listing you want to close, and click the Actions link next to the product you want to close.
    • For multiple listings, check the boxes to the left of the listings you want to close, and click the Actions button (to the left of the Search box)
  3. From the drop-down menu, select Close listing.
    This will automatically close your listing, without confirmation.

Your listing should appear as closed within 24 hours.

Relisting an Inactive Product

To relist inactive (closed) product listings, do the following:

  1. On the Inventory tab, go to Manage Inventory.
  2. Under My Inventory (left pane), select Inactive.
  3. Locate the listing you want to relist.
  4. Click the Actions link, and select Relist from the drop-down menu.

Deleting a Product

Deleting a listing is different from closing it, where the listing data remains in your account. When you delete a SKU, all sales history and product information are permanently removed. Accordingly, it can be useful to retain a SKU even if you don't have inventory. You should only delete a SKU and remove your listing if you do not intend to sell the item any longer.

Note: After you delete a SKU from your inventory, you may not be able to add an identical SKU for up to 24 hours.

To delete listings, follow these steps:

  1. On the Manage Inventory page, find the listing you want to delete:
    • For single listings, click the Actions link next to the product you want to delete.
    • For multiple listings, check the box to the left of each listing you want to delete.
  2. Select Delete product and listing from the drop-down menu.
    A pop-up window will ask you to confirm whether you want to delete the listing.
  3. Click OK to delete or Cancel to not delete the listing.

Replenishment Alerts

Replenishment Alerts enable you to manage your inventory in Amazon's fulfilment centres without needing to constantly monitor each listing. You can set the alert quantity for individual items or groups of items. When the listing's fulfillable quantity reaches your threshold, either in units or weeks-of-cover (the number of weeks of on-hand fulfil able inventory based on your sales over the last 30 days), we notify you by sending you a Replenishment Alert e-mail. Tips for Setting Replenishment Alerts.

When you select an alert quantity for a given product, select a quantity based on your average sales and the time it takes to order and ship stock to a fulfilment centre. For example, if it takes you two weeks to order and ship a product, and you sell about 100 units of that product in a week, it would be advisable to set the alert quantity to at least 300 units. When your fulfillable inventory for that product reaches 300 units in our fulfilment centres, we will notify you. This will give you three weeks to place an order with your vendors and send in a shipment to our fulfilment centre before your inventory is depleted.

Setting Alerts

To configure Replenishment Alerts settings:

  • Click the "Inventory" tab at the top of the Seller Central page, then click on "Manage Inventory".
  • On the All Inventory View page, check the listings for which you want to set Replenishment Alerts.
  • From the "Actions" drop-down menu, select "Set Replenishment Alerts".

On the Set Inventory Replenishment Alerts page, enter the desired threshold in the Alert Threshold field. You can set thresholds independently for each choosing either "when Weeks-of-Cover reaches (weeks)" or "when fulfillable quantity reaches (units)" and inputting a numerical value in the cell.

Identifying Replenishment Alerts

You can identify listings with Replenishment Alerts on the "Manage Inventory" page. A gold bell will appear in the "Available" column. When the quantity of inventory reaches the replenishment alert limit, the bell turns red.

How to Preview Your FBA Fees

The fees for each of your products are previewed in the “Fee Preview” column of the “Manage Inventory” page. Your current price, shipping fees, Amazon Referral Fee and Variable Closing Fee can be viewed for each of your products.

You can also check your Fulfilment Fees and Order Handling Fees for the products you fulfil through Amazon, as well as compare the costs of fulfilling yourself versus using Amazon to fulfil your orders every product. To calculate and preview your own Fulfilment Fees using the Fee Preview calculator feature, simply enter your own fulfilment costs and click the button to calculate.

Note: You can only use Fee Preview for products with existing dimensions. If you have not entered the dimensions of your products, you will not be able to preview your fees.

Optional Services not included in Fee Preview

The Fee Preview includes only core fees for fulfilment and selling on Amazon. It does not include fees for optional services such as:

  • Inventory Storage
  • Long-Term Storage
  • FBA Export
  • Branded P-Slip
  • Blank Box
  • Amazon Partnered Carriers
  • Inventory Placement Service
  • FBA Label Service
  • FBA Prep Service
  • Inventory Removal (Returns and Disposals)
  • Returns Processing

Optional services include those listed above and any other service you opt-in to that is beyond the core fees for fulfilment and selling on Amazon. In addition, the Per-Item Fee associated with individual accounts is not included in the Fee Preview.

How to Send or Replenish Inventory

To send or replenish your FBA inventory, select one or more products from the Inventory Amazon Fulfils page and follow the steps to create a new shipment. 

To send or replenish inventory, follow these steps:

  1. From the Inventory Tab, choose Manage Inventory and select the inventory listing(s) you wish send or replenish:
       a. For single listings, click the Actions link at left of the product of your choice.
       b. For multiple listings, tick the box to the left each listing you wish to send or replenish and click the Actions button at the top of the page.
  2. Select “Send/Replenish Inventory” from the drop-down menu.
  3. Click Continue to proceed with the inbound shipment creation process.

Creating a Fulfilment Order

If you are selling products that are fulfilled by Amazon on your own website or another channel, you can create an order directly from the Manage FBA Inventory page. 

To create a Fulfilment Order, follow these steps:

  1. From the Inventory Tab, select Manage Inventory and locate the listing for the fulfilment order:
       a. For single listings, choose the Actions link at left of the product for which you wish to create the fulfilment order.
       b. For multiple listings, tick the box to the left the listings and click the Actions button at the top of the page to create the fulfilment order.
  2. Select Create Fulfilment Order from the drop-down menu.
  3. Enter the customer information and select Continue to move forward with the fulfilment order process.


How to Create a Removal Order

If you wish to remove your FBA inventory from a fulfilment centre for any reason, you can create removal order. You should create a removal order if you no longer wish to sell the item through Fulfilled by Amazon or are unable to continue selling because the product(s) have been determined to be “unfulfillable”.

To create a Removal Order, follow these steps:

  1. From the Inventory Tab, choose Manage Inventory, then find the listing(s) you want to remove to create a Removal Order:
       a. For single listings, choose the Actions link at left of the product for which you wish to create a Removal Order.
       b. For multiple listings, tick the box to the left the listings you want to create a Removal Order and click on the Actions button at the top of the page.
  2. Select Create Removal Order from the drop-down menu.
  3. Review the shipment method and address, the items themselves and the associated quantities, then click Continue to proceed with the Removal Order process.

Printing Item Labels

When you have created a shipment but need to print labels for your units, select your Fulfilled by Amazon (FBA) products and print labels from the Manage Inventory page.

To print item labels, follow these steps:

  1. Select “Manage Inventory” in the Inventory tab and locate the listing(s) for which you wish to create labels.
    a. For single listings, choose the Actions link at left of the product for which you wish to print labels.
    b. For multiple listings, tick the box to the left the listings and click on the Actions button at the top of the page.
  2. Select Print Item Labels from the drop-down menu.
  3. Review the products, then select the Paper/Sticker Type and choose Print Item Labels.

Blocked Listings

Listings may be blocked by Amazon for a number of reasons, including if products are prohibited, restricted, or subject to recalls. A blocked listing has one of the following indicators in the far left column:

  • Red icon: Product may not be re-listed.
  • Yellow icon: Product may be re-listed.

Click the link next to the icon to learn about and correct any problems with the listing.



Note: During the winter festive season, a yellow icon may indicate a Toys product listing if your seller account is not eligible to sell seller-fulfilled Toys products until the end of the festive season.
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