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Seller_lVgyDpLfnVUvA

Invoice rejected as ‘altered’ but it is original PDF from supplier – guidance?

Hi all,

I’m looking for some guidance on a brand ungating application that was recently rejected, as I believe there may have been a false positive in the document review.

I've applied to sell a product that I have bought from the brands sole distributor. The invoice is a genuine PDF issued directly by the supplier (not scanned, edited, or modified in any way).

However, the rejection reason I received was:

“the provided documentation cannot be accepted due to potential document alterations identified in our verification process.”

I’m struggling to understand this, as the document is completely unaltered and includes:

* Full supplier details (address, phone, VAT, website)

* Matching business information

* Valid invoice number and date

* Clear product lines and quantities purchased

Has anyone experienced this type of rejection where a genuine invoice is flagged as “altered”?

I’d really appreciate any insight into:

* What specific elements might trigger this kind of false flag

* Whether this is something that can be escalated for manual review

* Or if there’s anything specific Amazon is looking for in invoice formatting that I may be missing

If any moderators are able to take a look or advise, that would be greatly appreciated.

Thanks in advance.

381 views
10 replies
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20
Reply
user profile
Seller_lVgyDpLfnVUvA

Invoice rejected as ‘altered’ but it is original PDF from supplier – guidance?

Hi all,

I’m looking for some guidance on a brand ungating application that was recently rejected, as I believe there may have been a false positive in the document review.

I've applied to sell a product that I have bought from the brands sole distributor. The invoice is a genuine PDF issued directly by the supplier (not scanned, edited, or modified in any way).

However, the rejection reason I received was:

“the provided documentation cannot be accepted due to potential document alterations identified in our verification process.”

I’m struggling to understand this, as the document is completely unaltered and includes:

* Full supplier details (address, phone, VAT, website)

* Matching business information

* Valid invoice number and date

* Clear product lines and quantities purchased

Has anyone experienced this type of rejection where a genuine invoice is flagged as “altered”?

I’d really appreciate any insight into:

* What specific elements might trigger this kind of false flag

* Whether this is something that can be escalated for manual review

* Or if there’s anything specific Amazon is looking for in invoice formatting that I may be missing

If any moderators are able to take a look or advise, that would be greatly appreciated.

Thanks in advance.

Tags:Add a product
20
381 views
10 replies
Reply
10 replies
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Thanks for posting to the Forums. I've gone ahead and contacted my partner team and requested their assistance with reviewing this issue. I'll follow up as soon as I hear back from the team.

Regards,

- Manny

10
user profile
Seller_lVgyDpLfnVUvA

Hi Manny,

I really appreciate you looking into this for me.

00
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Just following up with some good news - the team has approved your application to sell with the brand. Please allow up to 24 hours for the approval to process within our system. If your listings remain inactive after 24 hours, take the following steps:

-- In the "Inventory" section of Seller Central, select "Manage Inventory."

-- Search for the listing or offer in question, or select "Fix Stranded Inventory."

-- Edit the inactive listing or offer by updating the product information.

-- Select "Save and finish."

I hope this helps.

Regards,

- Manny

10
user profile
Seller_lVgyDpLfnVUvA

Thats great, I appreciate all your help. Thank you very much!

00
user profile
Seller_2BSBgE3FJzlK4

typical laziness from amazon, Ive had it a few times

contact managingdirector@amazon.co.uk, and you will get a competent employee to deal with it

20
user profile
Seller_AOYm68K1j3v3R

I get this regularly, even though I am always providing Amazon with original documents from the supplier. I have had this when dealing with ungating as well as with authenticity complaints.

When it most recently came up, I called up the account health team asked why, and told them whatever software they are using to determine authenticity is not working correctly. They said my documents were being flagged as unauthentic because the 'date modified' on them was after the date on the invoice. This is insane. If you download a PDF from your email, the date modified becomes when you downloaded it, not when the invoice was generated. I told them to try it and see for themselves.

Maybe the person I spoke to was misinformed about how they check these things, but I'm genuinely stunned that the account health team is so stupid as to make this a criteria for determining authenticity. Getting authenticity claims removed from your account is incredibly important, and so the fact that they don't understand basic facts about how computers work is incredibly frustrating. The only way I've been able to get past these issues is to keep re-submitting the same document over and over until someone with a brain looks at it and sees that it is an original document. Sometimes it takes half a dozen submissions. You can also call them, they tend to be a bit better on the phone. Good luck.

60
user profile
Seller_zwoYg1nbgxxeu

I was getting this too, for authenticity complaints.

The solution that works - print out the invoice, write down the ASIN next to the item in question (my distributor only has item titles on their invoices, which often don't match Amazon's).

Scan, upload. Solved.

When I was getting this in the past, I also called Account Health team to check after another distributor invoice was denied. They told me it was flagged as altered, because it looked like it was generated on a computer.............

20
user profile
Seller_7xa4giJ3wJ3FU

I had a similar problem for a different reason. In the end I had to provide proof of payment for the invoices I had submitted. I provided the appropriate bank statement and credit card statements.

That worked.

00
Follow this discussion to be notified of new activity
user profile
Seller_lVgyDpLfnVUvA

Invoice rejected as ‘altered’ but it is original PDF from supplier – guidance?

Hi all,

I’m looking for some guidance on a brand ungating application that was recently rejected, as I believe there may have been a false positive in the document review.

I've applied to sell a product that I have bought from the brands sole distributor. The invoice is a genuine PDF issued directly by the supplier (not scanned, edited, or modified in any way).

However, the rejection reason I received was:

“the provided documentation cannot be accepted due to potential document alterations identified in our verification process.”

I’m struggling to understand this, as the document is completely unaltered and includes:

* Full supplier details (address, phone, VAT, website)

* Matching business information

* Valid invoice number and date

* Clear product lines and quantities purchased

Has anyone experienced this type of rejection where a genuine invoice is flagged as “altered”?

I’d really appreciate any insight into:

* What specific elements might trigger this kind of false flag

* Whether this is something that can be escalated for manual review

* Or if there’s anything specific Amazon is looking for in invoice formatting that I may be missing

If any moderators are able to take a look or advise, that would be greatly appreciated.

Thanks in advance.

381 views
10 replies
Tags:Add a product
20
Reply
user profile
Seller_lVgyDpLfnVUvA

Invoice rejected as ‘altered’ but it is original PDF from supplier – guidance?

Hi all,

I’m looking for some guidance on a brand ungating application that was recently rejected, as I believe there may have been a false positive in the document review.

I've applied to sell a product that I have bought from the brands sole distributor. The invoice is a genuine PDF issued directly by the supplier (not scanned, edited, or modified in any way).

However, the rejection reason I received was:

“the provided documentation cannot be accepted due to potential document alterations identified in our verification process.”

I’m struggling to understand this, as the document is completely unaltered and includes:

* Full supplier details (address, phone, VAT, website)

* Matching business information

* Valid invoice number and date

* Clear product lines and quantities purchased

Has anyone experienced this type of rejection where a genuine invoice is flagged as “altered”?

I’d really appreciate any insight into:

* What specific elements might trigger this kind of false flag

* Whether this is something that can be escalated for manual review

* Or if there’s anything specific Amazon is looking for in invoice formatting that I may be missing

If any moderators are able to take a look or advise, that would be greatly appreciated.

Thanks in advance.

Tags:Add a product
20
381 views
10 replies
Reply
user profile

Invoice rejected as ‘altered’ but it is original PDF from supplier – guidance?

by Seller_lVgyDpLfnVUvA

Hi all,

I’m looking for some guidance on a brand ungating application that was recently rejected, as I believe there may have been a false positive in the document review.

I've applied to sell a product that I have bought from the brands sole distributor. The invoice is a genuine PDF issued directly by the supplier (not scanned, edited, or modified in any way).

However, the rejection reason I received was:

“the provided documentation cannot be accepted due to potential document alterations identified in our verification process.”

I’m struggling to understand this, as the document is completely unaltered and includes:

* Full supplier details (address, phone, VAT, website)

* Matching business information

* Valid invoice number and date

* Clear product lines and quantities purchased

Has anyone experienced this type of rejection where a genuine invoice is flagged as “altered”?

I’d really appreciate any insight into:

* What specific elements might trigger this kind of false flag

* Whether this is something that can be escalated for manual review

* Or if there’s anything specific Amazon is looking for in invoice formatting that I may be missing

If any moderators are able to take a look or advise, that would be greatly appreciated.

Thanks in advance.

Tags:Add a product
20
381 views
10 replies
Reply
10 replies
10 replies
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user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Thanks for posting to the Forums. I've gone ahead and contacted my partner team and requested their assistance with reviewing this issue. I'll follow up as soon as I hear back from the team.

Regards,

- Manny

10
user profile
Seller_lVgyDpLfnVUvA

Hi Manny,

I really appreciate you looking into this for me.

00
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Just following up with some good news - the team has approved your application to sell with the brand. Please allow up to 24 hours for the approval to process within our system. If your listings remain inactive after 24 hours, take the following steps:

-- In the "Inventory" section of Seller Central, select "Manage Inventory."

-- Search for the listing or offer in question, or select "Fix Stranded Inventory."

-- Edit the inactive listing or offer by updating the product information.

-- Select "Save and finish."

I hope this helps.

Regards,

- Manny

10
user profile
Seller_lVgyDpLfnVUvA

Thats great, I appreciate all your help. Thank you very much!

00
user profile
Seller_2BSBgE3FJzlK4

typical laziness from amazon, Ive had it a few times

contact managingdirector@amazon.co.uk, and you will get a competent employee to deal with it

20
user profile
Seller_AOYm68K1j3v3R

I get this regularly, even though I am always providing Amazon with original documents from the supplier. I have had this when dealing with ungating as well as with authenticity complaints.

When it most recently came up, I called up the account health team asked why, and told them whatever software they are using to determine authenticity is not working correctly. They said my documents were being flagged as unauthentic because the 'date modified' on them was after the date on the invoice. This is insane. If you download a PDF from your email, the date modified becomes when you downloaded it, not when the invoice was generated. I told them to try it and see for themselves.

Maybe the person I spoke to was misinformed about how they check these things, but I'm genuinely stunned that the account health team is so stupid as to make this a criteria for determining authenticity. Getting authenticity claims removed from your account is incredibly important, and so the fact that they don't understand basic facts about how computers work is incredibly frustrating. The only way I've been able to get past these issues is to keep re-submitting the same document over and over until someone with a brain looks at it and sees that it is an original document. Sometimes it takes half a dozen submissions. You can also call them, they tend to be a bit better on the phone. Good luck.

60
user profile
Seller_zwoYg1nbgxxeu

I was getting this too, for authenticity complaints.

The solution that works - print out the invoice, write down the ASIN next to the item in question (my distributor only has item titles on their invoices, which often don't match Amazon's).

Scan, upload. Solved.

When I was getting this in the past, I also called Account Health team to check after another distributor invoice was denied. They told me it was flagged as altered, because it looked like it was generated on a computer.............

20
user profile
Seller_7xa4giJ3wJ3FU

I had a similar problem for a different reason. In the end I had to provide proof of payment for the invoices I had submitted. I provided the appropriate bank statement and credit card statements.

That worked.

00
Follow this discussion to be notified of new activity
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Thanks for posting to the Forums. I've gone ahead and contacted my partner team and requested their assistance with reviewing this issue. I'll follow up as soon as I hear back from the team.

Regards,

- Manny

10
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Thanks for posting to the Forums. I've gone ahead and contacted my partner team and requested their assistance with reviewing this issue. I'll follow up as soon as I hear back from the team.

Regards,

- Manny

10
Reply
user profile
Seller_lVgyDpLfnVUvA

Hi Manny,

I really appreciate you looking into this for me.

00
user profile
Seller_lVgyDpLfnVUvA

Hi Manny,

I really appreciate you looking into this for me.

00
Reply
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Just following up with some good news - the team has approved your application to sell with the brand. Please allow up to 24 hours for the approval to process within our system. If your listings remain inactive after 24 hours, take the following steps:

-- In the "Inventory" section of Seller Central, select "Manage Inventory."

-- Search for the listing or offer in question, or select "Fix Stranded Inventory."

-- Edit the inactive listing or offer by updating the product information.

-- Select "Save and finish."

I hope this helps.

Regards,

- Manny

10
user profile
Manny_Amazon

Hi @Seller_lVgyDpLfnVUvA,

Just following up with some good news - the team has approved your application to sell with the brand. Please allow up to 24 hours for the approval to process within our system. If your listings remain inactive after 24 hours, take the following steps:

-- In the "Inventory" section of Seller Central, select "Manage Inventory."

-- Search for the listing or offer in question, or select "Fix Stranded Inventory."

-- Edit the inactive listing or offer by updating the product information.

-- Select "Save and finish."

I hope this helps.

Regards,

- Manny

10
Reply
user profile
Seller_lVgyDpLfnVUvA

Thats great, I appreciate all your help. Thank you very much!

00
user profile
Seller_lVgyDpLfnVUvA

Thats great, I appreciate all your help. Thank you very much!

00
Reply
user profile
Seller_2BSBgE3FJzlK4

typical laziness from amazon, Ive had it a few times

contact managingdirector@amazon.co.uk, and you will get a competent employee to deal with it

20
user profile
Seller_2BSBgE3FJzlK4

typical laziness from amazon, Ive had it a few times

contact managingdirector@amazon.co.uk, and you will get a competent employee to deal with it

20
Reply
user profile
Seller_AOYm68K1j3v3R

I get this regularly, even though I am always providing Amazon with original documents from the supplier. I have had this when dealing with ungating as well as with authenticity complaints.

When it most recently came up, I called up the account health team asked why, and told them whatever software they are using to determine authenticity is not working correctly. They said my documents were being flagged as unauthentic because the 'date modified' on them was after the date on the invoice. This is insane. If you download a PDF from your email, the date modified becomes when you downloaded it, not when the invoice was generated. I told them to try it and see for themselves.

Maybe the person I spoke to was misinformed about how they check these things, but I'm genuinely stunned that the account health team is so stupid as to make this a criteria for determining authenticity. Getting authenticity claims removed from your account is incredibly important, and so the fact that they don't understand basic facts about how computers work is incredibly frustrating. The only way I've been able to get past these issues is to keep re-submitting the same document over and over until someone with a brain looks at it and sees that it is an original document. Sometimes it takes half a dozen submissions. You can also call them, they tend to be a bit better on the phone. Good luck.

60
user profile
Seller_AOYm68K1j3v3R

I get this regularly, even though I am always providing Amazon with original documents from the supplier. I have had this when dealing with ungating as well as with authenticity complaints.

When it most recently came up, I called up the account health team asked why, and told them whatever software they are using to determine authenticity is not working correctly. They said my documents were being flagged as unauthentic because the 'date modified' on them was after the date on the invoice. This is insane. If you download a PDF from your email, the date modified becomes when you downloaded it, not when the invoice was generated. I told them to try it and see for themselves.

Maybe the person I spoke to was misinformed about how they check these things, but I'm genuinely stunned that the account health team is so stupid as to make this a criteria for determining authenticity. Getting authenticity claims removed from your account is incredibly important, and so the fact that they don't understand basic facts about how computers work is incredibly frustrating. The only way I've been able to get past these issues is to keep re-submitting the same document over and over until someone with a brain looks at it and sees that it is an original document. Sometimes it takes half a dozen submissions. You can also call them, they tend to be a bit better on the phone. Good luck.

60
Reply
user profile
Seller_zwoYg1nbgxxeu

I was getting this too, for authenticity complaints.

The solution that works - print out the invoice, write down the ASIN next to the item in question (my distributor only has item titles on their invoices, which often don't match Amazon's).

Scan, upload. Solved.

When I was getting this in the past, I also called Account Health team to check after another distributor invoice was denied. They told me it was flagged as altered, because it looked like it was generated on a computer.............

20
user profile
Seller_zwoYg1nbgxxeu

I was getting this too, for authenticity complaints.

The solution that works - print out the invoice, write down the ASIN next to the item in question (my distributor only has item titles on their invoices, which often don't match Amazon's).

Scan, upload. Solved.

When I was getting this in the past, I also called Account Health team to check after another distributor invoice was denied. They told me it was flagged as altered, because it looked like it was generated on a computer.............

20
Reply
user profile
Seller_7xa4giJ3wJ3FU

I had a similar problem for a different reason. In the end I had to provide proof of payment for the invoices I had submitted. I provided the appropriate bank statement and credit card statements.

That worked.

00
user profile
Seller_7xa4giJ3wJ3FU

I had a similar problem for a different reason. In the end I had to provide proof of payment for the invoices I had submitted. I provided the appropriate bank statement and credit card statements.

That worked.

00
Reply
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